Ship certificate management,
every survey on time.
MarinaVex certificate management software keeps a certificate register for each vessel, plans surveys ahead of their windows and alerts the right people before anything expires, so the fleet stays ready for class, flag and port state control.
Why certificates slip
A ship carries dozens of statutory and class certificates, each with its own validity, endorsements and survey windows. Most of them follow the harmonised survey system, where a certificate is valid for up to five years and must be endorsed at annual and intermediate surveys within set windows. Miss one window and a certificate can become invalid, which can mean detention.
Spreadsheets and email reminders depend on one person remembering. MarinaVex makes the register the single source of truth and turns expiry dates into alerts and planned surveys.
What the certificates module does
Certificate register per vessel
Statutory, class and other certificates for each ship in one register, with status at a glance: valid, expiring, expired or long-term.
Survey planner
Annual, intermediate and renewal surveys planned against their windows, so survey readiness is visible months ahead.
Waiver management
Waivers, extensions and conditions recorded against the certificate they affect, with their own dates.
Expiry alerts
The vessel and the office are alerted before certificates and survey windows run out.
Certificates typically tracked
Depending on ship type and trade, the register usually includes:
- SOLAS certificates: Cargo Ship Safety Construction, Safety Equipment and Safety Radio (or Passenger Ship Safety).
- International Load Line Certificate.
- MARPOL certificates such as IOPP, IAPP and ISPP, plus energy-efficiency certificates.
- Safety Management Certificate (ISM), International Ship Security Certificate (ISPS) and Maritime Labour Certificate.
- Class certificates and conditions of class, plus flag-specific and charterer-required documents.
Under the harmonised system of survey and certification, annual surveys fall within three months either side of each anniversary date, and an intermediate survey replaces the second or third annual survey. Your class society and flag state set the exact requirements for each vessel.
Built into MarinaVex,
not bolted on.
Certificates connect to Dry dock and surveys for major survey planning, and to Inspections and audits, where PSC and vetting findings are tracked in one place.
Works offline at sea
Entries are made on board without a connection and sync to the shore office when the vessel is back online.
Draft, submit, approve
Ship drafts, the office reviews. Records can be approved, reverted for correction or rejected, and the history stays on the record.
Same record, every desk
The Master, the superintendent and management see the same entry, filtered by what each role is allowed to see.
Vex AI inside the screens
Ask Vex where a record is or what is overdue. It answers from your fleet data and names the source.
See it in 30 seconds
Short videos of the real screens, with sample data. All videos.
Certificate Status | Complete Compliance Visibility
Every certificate across the vessel with validity status and issuing authority, so Port State Control never finds an expired one first. (22 s)
Survey Planner | Track Every Upcoming, Overdue and Completed Survey
Instant shore-side visibility of every survey and dry-dock milestone across the fleet: upcoming, overdue and completed. (18 s)
Questions about certificates and surveys.
What is ship certificate management software?
Software that keeps a register of every certificate a ship carries, tracks validity, endorsements and survey windows, and alerts the vessel and office before anything expires.
How does MarinaVex warn us about expiring certificates?
Each certificate has its expiry and survey dates in the register, and expiry alerts go to the vessel and the office before the date or window is reached.
Can we record waivers and extensions?
Yes. Waivers are managed against the certificate they apply to, with their own validity dates.
Can the office see certificates for the whole fleet?
Yes. The register can be viewed per vessel or across all vessels, with counts of valid, expiring and expired certificates.
Does it work on board without internet?
Yes. The register is available offline on board and syncs with the office when the vessel reconnects.
See it on your fleet.
A live walkthrough with your kind of vessels. A real person replies, usually within one working day.