Vessel management system,
one record per ship.
MarinaVex is a vessel management system for ship owners and managers. Each vessel's maintenance, certificates, inspections, safety records, crew and purchasing live in one place, entered once on board and reviewed ashore.
What a vessel management system is
A vessel management system (VMS) is software that a ship manager uses to run the technical, safety and crew side of each vessel: planned maintenance, defects, certificates and surveys, inspections, incidents, crew records, hours of rest, requisitions and daily reports. Instead of a separate spreadsheet or tool for each job, every record belongs to a vessel and every vessel belongs to the fleet.
The term is also used for satellite vessel monitoring systems that report a fishing vessel's position to authorities. That is a different product. This page is about vessel management in the ship-management sense: the system the crew and the office use to keep a ship maintained, compliant and crewed.
What MarinaVex covers for each vessel
Maintenance and defects
Planned maintenance by equipment, running hours, job history and defects tracked from open to closed.
Certificates and inspections
Certificate register, survey planner, PSC and vetting preparation with one findings tracker.
Safety and compliance
HSSEQ incidents and corrective actions, permit to work, risk assessment, drills and controlled documents.
Crew, stores and reports
Crew records and rest hours, requisitions to purchase orders, inventory, and a structured daily noon report.
What to look for in a vessel management system
Whichever system you choose, these are the questions that decide whether crews keep using it after the first month:
- Does it work offline on board? Crews must be able to enter records without a live connection, with a clean sync later.
- Is it one record or many tools? A defect, the job that fixes it, the spare part and the purchase order should link to each other.
- Who approves what? Ship-to-office review with clear status (draft, submitted, approved) avoids email chains.
- Does it follow the regulations you are inspected against? ISM, SOLAS, MARPOL, STCW and MLC records should be ready to show.
- Can you start small? Rolling out one or two modules first is often the difference between adoption and a failed project.
MarinaVex has 20 modules in five suites. Each works on its own, so a fleet can start with, for example, maintenance and certificates and add the rest later.
Built into MarinaVex,
not bolted on.
A vessel management system is the core of a maritime ERP. In MarinaVex the same login opens every module, and records move between ship and office in the same way everywhere.
Works offline at sea
Entries are made on board without a connection and sync to the shore office when the vessel is back online.
Draft, submit, approve
Ship drafts, the office reviews. Records can be approved, reverted for correction or rejected, and the history stays on the record.
Same record, every desk
The Master, the superintendent and management see the same entry, filtered by what each role is allowed to see.
Vex AI inside the screens
Ask Vex where a record is or what is overdue. It answers from your fleet data and names the source.
See it in 30 seconds
Short videos of the real screens, with sample data. All videos.
Fleet Risk Score | Know Your Operational Risk Before an Auditor Does
A live risk score for every vessel, combining compliance gaps, overdue maintenance and open findings. (27 s)
Ship's Register | Every Vessel Detail One Click Away
Complete ship details for every vessel in the fleet, one click away instead of a search through files and emails. (17 s)
Fleet Map View | Live Vessel Positions
One click on the Map button and the whole fleet appears on a map, each vessel coloured by status. (22 s)
Common questions.
What is a vessel management system?
Software that ship owners and managers use to run each vessel's maintenance, certificates, inspections, safety, crew and purchasing records in one place, shared between the ship and the office.
Is a vessel management system the same as a vessel monitoring system?
No. A vessel monitoring system (also abbreviated VMS) is satellite position reporting, mainly for fishing vessels. A vessel management system is ship-management software for maintenance, compliance and crew.
Is MarinaVex a vessel management system or a maritime ERP?
Both. MarinaVex is a maritime ERP whose modules together form a complete vessel management system for each ship in the fleet.
Does it work when the ship is offline?
Yes. Entries are made on board offline and synchronise with the office when the vessel reconnects.
Which vessel types can use it?
MarinaVex is built around the regulations most merchant vessels are inspected against, so it suits tankers, bulk carriers, container ships, general cargo and support vessels. Ask for a demo with your own vessel types.
See it on your fleet.
A live walkthrough with your kind of vessels. A real person replies, usually within one working day.