Ship document management,
always the current revision.
The MarinaVex DMS keeps your safety management manuals, procedures and forms under control. Every vessel sees the current revision, every change has a history, and obsolete versions are out of circulation.
Why document control matters at sea
Inspectors and auditors routinely ask a simple question: is the procedure on board the same revision as the one approved ashore? With manuals emailed as attachments, printed binders and local copies on bridge computers, the honest answer is often “we think so”.
A ship document management system answers it with a record. Documents are issued from one place, each revision is approved before it reaches the fleet, and the vessel always opens the version that is in force.
What the DMS module does
Controlled documents
Manuals, procedures, forms and references issued centrally to the vessels that need them.
Revision history
Every change is recorded with who changed it, when, and what the previous version said.
Version visibility
Ship and office can see which revision is in force, so nobody works from an old copy.
Linked records
Procedures link to the forms, checklists and records that prove they are being followed.
What the ISM Code asks for
ISM Code section 11 (Documentation) asks the Company to control the documents of its safety management system. In short:
- Procedures must be in place to control all documents and data relevant to the safety management system.
- Valid documents must be available at all relevant locations, including on board.
- Changes to documents must be reviewed and approved by authorised personnel.
- Obsolete documents must be promptly removed.
- The documents describing and implementing the safety management system, the Safety Management Manual, must be kept on board.
This is a summary. Refer to the ISM Code text and your flag state and class requirements for the full wording.
Built into MarinaVex,
not bolted on.
Documents are only useful when they connect to the work. In MarinaVex, procedures sit next to the forms, permits, drills and audits that use them, and Vex can find a procedure for the crew when they ask in plain words.
Works offline at sea
Entries are made on board without a connection and sync to the shore office when the vessel is back online.
Draft, submit, approve
Ship drafts, the office reviews. Records can be approved, reverted for correction or rejected, and the history stays on the record.
Same record, every desk
The Master, the superintendent and management see the same entry, filtered by what each role is allowed to see.
Vex AI inside the screens
Ask Vex where a record is or what is overdue. It answers from your fleet data and names the source.
Common questions.
What is a ship document management system?
Software that controls the manuals, procedures and forms of a ship's safety management system, so that every vessel uses the current approved revision and every change is recorded.
How does a DMS help with ISM audits?
It shows that documents are controlled: who approved each revision, when it was issued, which version is in force on board and that old versions were withdrawn, which is what ISM Code section 11 asks for.
Can crew read documents offline?
Yes. Documents are available on board without a connection, and updates arrive when the vessel syncs.
Can Vex AI search our procedures?
Yes. Vex reads your DMS manuals and procedures and answers questions with the document it came from, within each user's permissions.
Can we start with the DMS only?
Yes. Every MarinaVex module works on its own and connects to the others when you add them.
See it on your fleet.
A live walkthrough with your kind of vessels. A real person replies, usually within one working day.